Staff Meeting Notes 10-19-18

Friday, October 19, 2018, 8:30-9:15 AM, MEETING ROOM

  Staff Meeting Agenda

1. Participate in CMC—vote for the community organizations we’ll support with our fundraising efforts this month!  If you want to help with our food booth at Fall Fest next Friday, 10/23, let Holly or Ivy know. 
2. End-of Year Holidays.  Four are coming up in November and December:

a.     Veteran’s Day, Nov. 11: HPL closed Sunday, 11/11, and Monday, 11/12. SWMSC closed Saturday, 11/10—all staff will work at WAL.  Staff who work every weekend may take off 11/10 and reschedule hours for a day the following week.

b.     Thanksgiving, Nov 22:  HPL closed Thursday, 11/22 through Sunday, 11/25. FT staff will receive holiday pay for 11/22 & 23.  Saturday, 11/24, will not be a scheduled work day—FT staff will work Monday-Friday 11/26-30; PT staff will reschedule their Saturday hours during this week. 

c.     Christmas, Dec. 25: HPL closed Monday, Dec. 24, and Tuesday, 12/25, and reopen Wednesday, 12/26.  FT staff will receive holiday pay for 12/24 & 12/25; PT staff will reschedule their Monday and Tuesday hours for the remainder of the week.

d.     New Year’s Day, Jan. 1: HPL closed Tuesday, Jan. 1.  FT staff will receive holiday pay; PT staff will reschedule Tuesday hours for the rest of the week.  On Monday, Dec. 31, all HPL locations will close at 6 PM.

e.     Leave Requests:  With 4 holidays, there is enough time for everyone to get some time off if you want, if we share—1 holiday period per person.  Turn in your leave requests in Kronos by Nov. 9, and I’ll approve them, as long as we have enough staff available to run the buildings.  Remember, if you want to take off your regularly-scheduled Saturday, you must swap your Saturday with another staff member who can work on your day. Part-time staff can take off 4 Saturdays in a calendar year (subject to prior approval). 

3. Team Building Opportunities.  Several staff suggested an off-site team building activity for Staff Development Day.  HPL Training has already created a team-building activity for today, but we could plan an activity for after-work hours.  Let’s discuss:
1. What kind of activity would you enjoy doing as a group?
2. Who would like to plan this?
3. When would be a good time?

Important Dates this Month

●      Friday, October 19: Pay period close.

●      Friday, October 26: Pay day; CE Managers Meeting @ CEN; CMC Fall Fest @ CEN (locations delay opening until 2 PM).

●      Wednesday, October 31: Halloween Happening; wear costumes (?)

●      Tuesday, Nov. 6: Election Day; regarding time off, see COH AP 3-11 Absence at http://houstontx.gov/hr/e_relations/AP3-11.html or the Municipal Employee Guidebook, Sec. VII: Voting at http://houstontx.gov/hr/e_relations/employee_guidebook.html#Voting. Early Voting in Harris County is Oct. 22-Nov. 2.

●      November 10: SWMSC closed for Veteran’s Day holiday; all staff work at Walter.

●      November 12: Veteran’s Day—Library Closed.

●      December 8, 7pm-11pm: Staff Holiday Party at the U of H Hilton, and staff can bring a guest; more information will be forthcoming.

Staff Meeting Notes 8/27/18

Monday, August 27, 2018, 9:15-9:45 AM, MEETING ROOM

  Staff Meeting Agenda

1. Celebrate SRP Success--Southwest #2 in registration, Walter #4! 

2.  Staff Changes:

·         Araceli transferred to Heights (extended hours location), 8/20.

·         Rene resigning to work in Spain, 8/31.

·         Jon’ Sha Robinson-Kennedy is transferring from Carnegie to replace Ivy, 9/4.

·         Ivy transferring to Stella Link when it reopen in late 2018-early 2019.

3. HEAR Attendance and Punctuality Metric for FY19

 .              Attendance and punctuality are equally important.  To get a certain you must meet both metrics.

• Staff are expected to start and end work according to their schedule.  Punctuality includes both clocking in late and clocking in early.
• Tardiness will be defined at clocking in more than 3 minutes after the scheduled time to start work.
• Supervisors will adjust an employee’s schedule at the beginning of the pay period if it deviates from their pattern in Kronos.
• Remember work week is Saturday - Friday.    
• The first week of the pay period is the one with payday on Friday; the second week ends with the approval of timecards on Friday (the pay period close).
• If you want to take off the Saturday you are schedule to work, please find someone to swap with (full-time staff).  Part-time staff can take off 4 Saturdays in a calendar year.  See Guidelines for Saturdays, June 2014 on blog.
• HPL FT & PT HEAR Attendance Metric Revised Policy (handout).  Please read the policy, then sign the acknowledgment sheet in Karen’s or Christy’s office. [Updated 8/27 @ https://docs.google.com/document/d/1f-nx2vC6H8chlIph9gMCBYm0GsG6FFdJrcnAkSpykTM/edit?usp=sharing.]

Important Dates this Month

• Friday, August 31: Payday; Regional Youth Services Meeting @ ALI (Irene, Ivy)..
• Saturday, September 1: SW Multi-Service Center and Southwest Express closed for Labor Day holiday; all staff work at Walter.
• Sunday, September 2, and Monday, September 3: Houston Public Library closed for Labor Day holiday.

Team,
I hope to see everyone at Fall Fest on Friday (which counts toward our 100% participation).  The deadline for making individual contributions also is fast approaching (see below).
Karen

CMC Final Week

Mayor's basketball tournament, pie in the face and more food

Find your cause! Final day to sign up is Tuesday, October 31.

Look through the 2018 list of agencies. Visit websites to learn more about their missions and find an agency that speaks to your heart.

Review the 2018 Agency List online

Download a pdf

Sign up by October 31 on Employee Self Service

You can choose to do a one-time payroll deduction or 24 recurring deductions starting in January 2018.

CMC is Coming!

From Michelle King, 10:47AM:

The 2018 Combined Municipal Campaign is quickly approaching.  I would like to share a couple of updates about upcoming events.

Swag items

I should receive Swag items by September 29, 2017, you should receive them by Oct 4, 2017.  We will have a Swag Celebration Attire Day.

CMC Agency Fair

2018 “Give A Little Peace” CMC Agency Fair will take place on Wednesday, September 27 from 11am-2pm at Hermann Square Park, across the street from the Central Library.

Agencies will be present to answer your questions about their organizations.

City of Houston Online Auction

If you would like to participate in donating any items to the online City Auction, please email me and have the items to me by Wednesday September 27, 2017. 

CMC Coordinator Training

The CMC Coordinator Training will be on Thursday, September 28, 2017, at 11:30 to 1:00pm @ Central Program Place.

CMC Calendar of Events

 Everyone will receive a Calendar of Events for this year’s campaign.

Thank you so much and let’s get ready to “Give a Little Peace”