Today I received a box filled with 12 damaged Subscription Plan books [books with yellow call number labels, leased from Baker & Taylor--KL]. There was no indication which NL they were coming from and no condition notes. All of the item barcodes had been already been checked out to a Discard account and had been removed from Sirsi as well , so I can’t determine where they came from that way either.
Since I have no way of knowing who in particular to contact to review our procedure for handling these items, I’m sending this as a general reminder. We’ve also had a few incidents where staff have stamped damaged Subscription Plan items “Discard” recently too, so a review is in order to make sure everyone is on one the same page.
The instructions below are part of the “Processing & Sorting Weeded Items” that was updated and distributed last summer. NL/Express/CEN Managers – please review this with your teams.
We have been receiving Subscription Plan items for about a year and a half, so now is a good time to walk your shelves and check for multiple duplicates copies of older S-Plan items that may no longer be needed at your location and send them in to us for possible floating or returning. You may be able to free up some shelf space for newer items that are in higher demand. As with anything you send to the LMS Float Team, please remember to check them out to your “xxx-Float” account so they don’t show in the catalog as being on your shelves.
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SUBSCRIPTION PLAN Items – Return to LMS
Subscription Plan (S-Plan) books are easily identified by their bright yellow spine labels.
NOTE: **NEVER stamp Subscription Plan books and DO NOT check them out to CEN or an NL unit’s “xxx-Discard” account in Symphony Workflows (wet/moldy/bugs exception: see pg. 3).
- Send all surplus and damaged S-Plan books directly to the LMS Float Team.
- Attach a brief note to individual copies regarding any damage (wet/moldy/bugs exception: see pg. 3).
- When pulling surplus copies of titles that HPL has both as regular HPL copies (white spine labels) and S-Plan copies for possible withdrawal, it is preferable to send in S-Plan copies first rather than regular HPL copies if condition is comparable. The Float Team may redistribute surplus S-Plan items rather than withdrawing and returning them to the supplier, depending on system-wide needs.
LMS Division staff will handle ALL S-Plan withdrawal tasks for damaged items and surplus copies being returned to the supplier (wet/moldy/bugs exception: see pg. 3).