Staff Meeting Notes 8-14-17

Monday, August 14,  2017, 9:15-10:30 AM, Meeting Room

Present: Christy, Derrick, Irene, Karen, Linda, Martha, Patricia, Rhonda, Sonia, Teresa.
Absent: Araceli, Holly, Ivy

 Staff Meeting Agenda

1. Updates - 30 min

1. FY18 Staff meeting schedule
2. SRP Wrap-Up (Ivy & Irene)
3. Summer Food Service Program Wrap-Up (Linda & Teresa)
4. Summer Volunteers Wrap-Up (Christy)
5. Fall Programs (Derrick & Ivy)

2. Notes from August SW Managers’ Meeting (Karen & Christy) - 45 min
1. When can we close building? 1) When temp is above 80 degrees, can consider re: programs scheduled, how long temp has been high, status of repair; 2) if no water and no signs of workers in area; 3) when no electricity, depending on circumstances (cooling center, amount of natural light)I
2. Resurfaced DVDs: LMS wants us to send loose DVDs individually wrapped, not together in a box.
3. Giving out free prints/copies: 1) When it’s Coin Copier’s fault (paper wrinkled, copy faded); 2) if customer doesn’t have any money, we should not make a habit of making  free copies; 3) Depending on the nature of the document, we could copy to flash drive and print at desk; 3) When we give free copies, they do not get the money owed them--taking payments as MISC goes to COH general fund.
4. Clearing hold shelf: 1)  items appear on list only once, so must print and check list for each day (including Sunday); 2) Also check regularly for older items--older than 15 days is a safe estimate.
5. Damaged Items: 1) charge customer’s account; 2) Keep item for 30 days as it belongs to the customer now; 3) make sure customer is notified to pick up item if they would like to.
6. Curfew: 9AM-2:30PM during school year for ages 17 and under--cannot be in library unless accompanied by parent or guardian. (COH ordinance?)
7. Service Animals: 1) applies to dogs and miniature horses only; 2) Can ask 2 questions only: “Is the animal required because of a disability?” and “What work or task has the animal been trained to perform?”.
8. Braille Keyboard: For use by customers needing adaptive equipment. [Where is it?]
9. Signs & Flyers:1)  Only calendar template is approved for handout with branch printing; 2) all other handouts must be printed by Print Show, 2-3 week turnaround; 3) Sign template for single signs only, not handout; 4) Request other signs from Print Shop, 3-4 week turnaround, including Bluebonnet & Lone Star signs, New Book signs, Book Sale signs--any sign that has been printed and posted by a staff member must be sent to the Print Shop unless done using approved template and fonts.
10. Kronos:  1) punching in a 9:20 is late, even if it’s not counted by the HEAR Attendance & Punctuality standard; 2) Punch rounding does not mean you can arrive 7 minutes late and leave 7 minutes early--the COH Electronic Timekeeping Policy states employees must work their scheduled shifts (listed on the daily scheduled).
11. TexShare Card: 1) Only issued by Circ Admin; 2) have customer fill out form and send to CEN; 3) Circ Admin will mail card to customer in a week of receipt of application.
12. De-Cluttering: We have done a good job of make the public space clutter free, so we should focus on the workroom now--everything in its place, everything on a shelf or in a closet somewhere.
13. Friends Book Sale: customers can drop off donations at the Friends Wareshouse; go to friendsofhpl.org/donate-books

3. Issues to Discuss (20 min)

Important Dates this Month

• Friday, August 18: Youth Services Meeting (Irene); pay day
• Monday, August 21: Outreach SW WIC Clinic (Irene)
• Thursday, August 24: Floating training at CAR (Holly, Ivy); Office 365 at LDC (Karen)
• Friday, August 25: Outreach at Fonteno Senior Center (Derrick); CE Managers Meeting at CEN (Christy, Karen); last day of pay period
• Wednesday, August 30: Baker-Ripley Providers Meeting (Christy)
• Thursday, August 31: Tech Talk with Rick Peralez @ CEN (Derrick)
• Friday, September 1: December programs due in Event Module; pay day
• Tuesday, September 5: SW Assistant Managers Meeting (Karen)
• Friday, September 8: Last day of pay period
• Monday, September 11: September Staff Meeting

FY18 Southwest Express/ Walter Group Staff Meeting (2nd Monday of the month)

2017 August 14

September 11

October 9

November 13 (Thanksgiving potluck)

December 11 (Christmas party)

2018 January 8

February 12

March 12

April 9

May 14

June 11