Floating Update

From Sara Karow:

Good news! Starting Monday, January 8, we will be returning, for the most part, to the weekly box counts per location that you were following before the storm.  Do continue any of your direct branch-to-branch partnerships as well.

                Open branches not specifically noted as exceptions – up to 3 boxes/week

                ALI, HEI, HIL, JUN – up to 10 boxes/week

                LOO, MNT, RIN, WAL – up to 5 boxes/week

               

As before, boxes of surplus Subscription Plan books being sent to Float Team do not count as part of your Float box limit.  Boxing them separately is really helpful to us. Damaged ones (unless nasty, of course) can go in the same boxes as the ones that are just extra, but please put post-its or something on them noting condition problems.  Not surprisingly, since Harvey we have received a great many with warped but dry pages due to water damage that hasn’t been noted, so please be on the lookout for that. Do hang onto duplicate Bluebonnet and Lone Star titles from this school year and last, in particular, as they are on Name that Book contest lists and will be up for voting. (**Conversely, if you are running short, put a request out on the Youth List.)

NOTE: Just a reminder about float boxes from our locations. We can send 5 boxes from WAL and 3 boxes from SWX. Please follow the packing guideline and not to put too many books in one box.  Christy, 2/26

Staff Meeting Notes 8-14-17

Monday, August 14,  2017, 9:15-10:30 AM, Meeting Room

Present: Christy, Derrick, Irene, Karen, Linda, Martha, Patricia, Rhonda, Sonia, Teresa.
Absent: Araceli, Holly, Ivy

 Staff Meeting Agenda

1. Updates - 30 min

1. FY18 Staff meeting schedule
2. SRP Wrap-Up (Ivy & Irene)
3. Summer Food Service Program Wrap-Up (Linda & Teresa)
4. Summer Volunteers Wrap-Up (Christy)
5. Fall Programs (Derrick & Ivy)

2. Notes from August SW Managers’ Meeting (Karen & Christy) - 45 min
1. When can we close building? 1) When temp is above 80 degrees, can consider re: programs scheduled, how long temp has been high, status of repair; 2) if no water and no signs of workers in area; 3) when no electricity, depending on circumstances (cooling center, amount of natural light)I
2. Resurfaced DVDs: LMS wants us to send loose DVDs individually wrapped, not together in a box.
3. Giving out free prints/copies: 1) When it’s Coin Copier’s fault (paper wrinkled, copy faded); 2) if customer doesn’t have any money, we should not make a habit of making  free copies; 3) Depending on the nature of the document, we could copy to flash drive and print at desk; 3) When we give free copies, they do not get the money owed them--taking payments as MISC goes to COH general fund.
4. Clearing hold shelf: 1)  items appear on list only once, so must print and check list for each day (including Sunday); 2) Also check regularly for older items--older than 15 days is a safe estimate.
5. Damaged Items: 1) charge customer’s account; 2) Keep item for 30 days as it belongs to the customer now; 3) make sure customer is notified to pick up item if they would like to.
6. Curfew: 9AM-2:30PM during school year for ages 17 and under--cannot be in library unless accompanied by parent or guardian. (COH ordinance?)
7. Service Animals: 1) applies to dogs and miniature horses only; 2) Can ask 2 questions only: “Is the animal required because of a disability?” and “What work or task has the animal been trained to perform?”.
8. Braille Keyboard: For use by customers needing adaptive equipment. [Where is it?]
9. Signs & Flyers:1)  Only calendar template is approved for handout with branch printing; 2) all other handouts must be printed by Print Show, 2-3 week turnaround; 3) Sign template for single signs only, not handout; 4) Request other signs from Print Shop, 3-4 week turnaround, including Bluebonnet & Lone Star signs, New Book signs, Book Sale signs--any sign that has been printed and posted by a staff member must be sent to the Print Shop unless done using approved template and fonts.
10. Kronos:  1) punching in a 9:20 is late, even if it’s not counted by the HEAR Attendance & Punctuality standard; 2) Punch rounding does not mean you can arrive 7 minutes late and leave 7 minutes early--the COH Electronic Timekeeping Policy states employees must work their scheduled shifts (listed on the daily scheduled).
11. TexShare Card: 1) Only issued by Circ Admin; 2) have customer fill out form and send to CEN; 3) Circ Admin will mail card to customer in a week of receipt of application.
12. De-Cluttering: We have done a good job of make the public space clutter free, so we should focus on the workroom now--everything in its place, everything on a shelf or in a closet somewhere.
13. Friends Book Sale: customers can drop off donations at the Friends Wareshouse; go to friendsofhpl.org/donate-books

3. Issues to Discuss (20 min)

Important Dates this Month

• Friday, August 18: Youth Services Meeting (Irene); pay day
• Monday, August 21: Outreach SW WIC Clinic (Irene)
• Thursday, August 24: Floating training at CAR (Holly, Ivy); Office 365 at LDC (Karen)
• Friday, August 25: Outreach at Fonteno Senior Center (Derrick); CE Managers Meeting at CEN (Christy, Karen); last day of pay period
• Wednesday, August 30: Baker-Ripley Providers Meeting (Christy)
• Thursday, August 31: Tech Talk with Rick Peralez @ CEN (Derrick)
• Friday, September 1: December programs due in Event Module; pay day
• Tuesday, September 5: SW Assistant Managers Meeting (Karen)
• Friday, September 8: Last day of pay period
• Monday, September 11: September Staff Meeting

FY18 Southwest Express/ Walter Group Staff Meeting (2nd Monday of the month)

2017 August 14

September 11

October 9

November 13 (Thanksgiving potluck)

December 11 (Christmas party)

2018 January 8

February 12

March 12

April 9

May 14

June 11