Staff Meeting Notes 4-16-18

9:15-9:45 AM, Walter Meeting Room

STAFF MEETING AGENDA 

     1.     Counting In-House Use--great March stats: 11% and 12% in-house use! 

     2.     Staff Borrower Cards 

a.      Handout: Library Materials Services: policies relating to: 6.2 Registration (page 4-5) “. . .  Houston Public Library staff are expected to comply with the same lending policies applied to other customer accounts.  Abuse of the staff borrowing privilege by a staff member may result in disciplinary action. . .”

     3.     Weekly Update Emails

a.      4-9-18: Shifting in Adult Non-Fiction and Periodicals/Newspapers; Digital Strategies has spent paper and toner budget for rest of FY18; do not use bypass code on Coin Copier machine for staff copying.

b.     4/2/18: Discharging: Keep your eyes on the screen, we should be 100% accurate; Volunteers: must wear a badge, prepare ready-to-shelve carts for them; National Library Workers Day, 4/10: Horray for us!

c.      Check your email regularly!

     4.     New Public Service Hours proposed for FY19 (beginning Aug. 1) - confidential

     5.     Staff Appreciation: Pick Your Own Snacks. Fill up a bag from our selection of delicious treats!

IMPORTANT DATES

•         Wednesday, April 18: Regional Youth Services Meeting, 9-11:30 AM (Ivy)
•         Friday, April 20: Last day of pay period, timecards approved after 5:30 PM
•         Saturday, April 21: Branch Staff Training, 8:30-9:30 AM: Scratch Coding (Pam)
•         Tuesday, April 24, and Wednesday, April 25: Managers Boot Camp @ CEN (Karen & Christy)
•         Friday, April 27: Payday
•         Saturday, April 28: International Children’s Talent Show at SWMSC, 1-3 PM
•         Friday, May 4: One Houston, One Library staff meeting @ WAL, 8:30-9:30 AM
•         Saturday, May 12, and Saturday, May 19: Branch Staff Training 8:30-9:30, tba
•         Monday, May 21: May Staff Meeting, 9:15-9:45 AM

REVIEW: ENVISIONWARE RESERVATION & PRINTING SYSTEM

•        Guest numbers good for 1 day only--discard at the end of the day
•         Computer Use cards (554…) seem to be working--check this
•         TIme automatically extends 15 minutes at  a time, no limit
•         Staff can blanket reserve a group of public computers for class or demo
•         Black & White printing/copies $0.15/page, color printing/copies $0.50/page
•         Printing takes cash or credit cards only
•         Maximum. cash $3
•         Minimum credit card charge $1 (authorizes $10, after printing adjusts charge to actual cost, min. $1)
•         Courtesy printing for customers from desk computer, if Coin Copier at fault (equipment or paper malfunction), using bypass code.  
•         No free staff printing with bypass code at Coin Copier machine--use the copier/printer in Workroom
•         Send old payment cards with more than $1 to Coin Copier for refund using self-addressed envelopes in desk drawer; Collect and give to CC tech when in building.